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Examinations Assistant Job at Insurance Training College

JOB TITLE: Examinations Assistant
DIVISIONS: Academic Registrar
REPORTS TO: Examinations Manager
SUPERVISES: None
LOCATION: Head Office

SUBJECT DESCRIPTION
JOB PURPOSE
To support the coordination of students’ examination activities, processes, maintain integrity and confidentiality of department in line with the examination and institutional needs.

MAJOR DUTIES & RESPONSIBILITIES
1. Registration of Students for Examinations 
• Assist the Examinations Manager in verification of students’ documents for appropriateness for examination registration.
• Conduct registration of students for examinations according to ITC policies and guidelines.
• Support students’ online experience by providing training in the use of online systems for examination.
• Issue examination permits to students that meet the registration requirements of the ITC.
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2. Preparation of Assessments 
• In consultation with the examination manager, assist in planning and preparing the examination timetables, for sitting various examinations papers.
• Assist in conducting the training of new invigilators and update existing invigilators information.
• Assist in the preparation of examination questions for the various programs/centres.
• Receive, check and securely store examination materials to ensure confidentiality and integrity.
• Participate in the supervision and moderation of physical and online examinations.

3. Examination Results Management 
• Participate in the assessment of examination papers and processing of marks by capturing students’ marks into the ITC database system.
• Assist the Unit in providing exam-related information and ensure that examiners are aware of and comply with all deadlines for the setting of assessments.
• Participate in analyzing results of all students in order to maintain industry standards.
• Issue examination results to students in the prescribed approved format to company sponsors.
• Coordinate marking of referred/deferred examinations and process results.

4. Awards/Certification 
• Support the department in preparing students’ certificates and results slips upon completion of the program.
• Participate in the preparation of the graduation ceremonies

5. Administrative support. 
• Provide support to the examination department i.e., taking minutes for the meetings, drafting appointment letters, memos, requisitions, filing and maintenance of files
• Assist the finance department in the collection and reconciliation of students’ fees.
• Respond to clients queries regarding the college’s programme in a timely manner.
• Provide support to other departments when called upon.

KEY PERFORMANCE INDICATORS 
• Timely registration of students for examinations
• Timely release of accurate and error free students results.
• Timely award and certification of graduates.
• Timely and high-quality assessments.
• Zero leakage of examinations.

REQUIREMENT 
Minimum Qualifications: 
• Bachelor’s degree in Education, Management or related field from a recognized University
• An insurance qualification will be of added advantage

Minimum Experience:
At least one year relevant work experience from a reputable institution.

COMPETENCIES AND KNOWLEDGE:
i. High level of integrity
ii. Planning and coordination skills
iii. Excellent Communication and Interpersonal skills
iv. Strong analytical skills
v. Good at multi-tasking
vi. Computer knowledge and skills.

Applications enclosing photocopies of Academic certificates, CVs and three professional referees should be sent/delivered to the address below not later that 30th June 2023, 4:00pm.

(The Principal, The Insurance Training College, Block A Victoria Office Park, Plot 6/9, Okot Close P. O. Box 4184, Kampala. Tel: +256 417 333 500, Email: hr@itc.ac.ug, Website: https://itc.ac.ug.) 

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