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Finance Assistant Job at University Research Co., LLC

Hours:              Regular Full-time, 40 hours per week; Not Eligible for Overtime
Salary:             Commensurate with required experience and qualifications
Reports to:      Finance Officer
Grade:              Uganda – F
Location:         Kampala, Uganda
University Research Co., LLC (URC)
Guided by a strong vision of equitable and resilient systems that respond to people’s needs and emerging threats, URC helps countries and local actors to build, implement, and sustain science-driven, scalable solutions. Established in 1965, URC offers a range of technical expertise to empower governments, communities, and service providers toward strengthening their own health and social systems and improve service quality. We aim to expand access to and improve the quality of services, addressing maternal, newborn, child, and adolescent health; global health security and infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; nutrition and water, sanitation, and hygiene. In our interactions with each other and our clients, we stay true to our values for transformative change by focusing on:
  • Creativity: by unleashing our creativity, we enhance engagement and interaction to improve problem-solving.
  • Collaboration: not only our work towards the same vision and mission instill staff with a strong sense of purpose, but also enables us to complement each other’s skills and allocate work to maximize everyone’s strengths.
  • Accountability: we hold ourselves responsible for accomplishing goals, completing assignments, and making decisions.
  • Diversity, equity, and inclusion: we embrace the importance of a diverse, equitable, and inclusive environment, where our leadership and staff model behavior that enriches our organization, demonstrates respect for all people, and supports opportunities for all staff.
  • Transparency: we understand that when employees deeply trust one another and their leaders, they will be more engaged in their roles because they will not be worried about unfair treatment.
Overview:
URC is seeking an experienced Finance Assistant for the USAID Uganda Health Activity (UHA), a five-year program. The purpose of UHA is to support the Government of Uganda’s (GOU’s) efforts to increase the survival and well-being of vulnerable populations and improve overall health system resilience in seven priority regions. The program will strengthen the quality and availability of MNCH, FP/RH, nutrition, and facility-level WASH services as well as health systems at the regional-, district-, facility-, and community-levels.
Responsibilities:
The Finance Assistant will support in the preparation of timely financial reports, and the implementation of a strong internal control system as well as ensuring compliance with USAID and URC regulations.
Specific responsibilities include the following:
  • Work closely with the finance officers in preparing monthly financial reports for timely submission to the home office. This includes but is not limited to Cost Point (CP) posting, preparing monthly bank reconciliations, mobile money reconciliations, staff advances reconciliations etc.
  • Verify payment documentation for adequacy and completeness before posting to CP.
  • Process per diems and other travel advances for project related work.
  • Together with the finance team, ensure that all costs in the project adhere to USAID/URC regulations, and are allowable, reasonable, and allocable.
  • Assist Finance Officer in addressing all monthly field report review comments from home office including providing feedback for missing vouchers and outstanding information following review of payment documentation.
  • Assist Finance Officer in preparation of monthly cash projections for submission to home office.
  • Receive & prepare journals to reconcile staff advances / accountabilities before being reviewed by the Regional Finance & Admin Manager
  • Preparation and continuous update of the vendor tracker as per guidelines/ requirements by Contracts department.
  • Assist in the updating of the Excel cash book to enable timely preparation and submission of weekly cash balance to home office.
  • Ensure all financial documents, journals and payment vouchers are filed in a timely manner.
  • Monthly scanning of all payment vouchers and journals and uploading them on OneDrive. Assist with the maintenance of a proper filing system for all financial reports, field wire requests, bank reconciliations; field accounts review certifications and other finance documentation.
  • Assist Finance Officer in ensuring that sub grantee accountabilities and reconciliations are properly documented and journalized in CP.
Additional and other responsibilities may include, but are not limited to:
  • Work closely with the program team to ensure that all the necessary support documentation and information is obtained for direct payment of various MOH officers, Local Government Officers, Stakeholders and Teams we work with in the field.
  • Liaise with the operations department to ensure timely receipt, reconciliation, and payment of telephone and internet bills.
  • Liaise with the operations department to ensure receipt of vendor invoices and necessary support documentation for timely payment of vendors.
  • Assist the Finance Officer in gathering information and documentation required in preparing foreign tax reports (VAT).
  • Assist the finance officer in carrying out regular physical verification of project inventory and or/ assets.
  • Together with the finance officer, perform regular audit reviews of the project operational functions including stores, transport, assets, security & safety etc. to ensure compliance with URC and USAID regulations.
  • Prepare and maintain a tracking log of all documents received in and released by the finance department.
  • Perform other project related tasks as assigned.
Qualifications:
Required Experience and Qualifications 
  • Bachelor’s degree in accounting or related field.
  • At least 1 year of experience in accounting and general financial management.
  • Excellent written and oral communication and interpersonal skills
  • Proficiency with Microsoft Office products (Word, Excel, Outlook)
  • Attention to detail, ability to prioritize and manage multiple tasks.
This job is open to candidates legally authorized to work in UgandaNo allowances have been budgeted for this position.
Only shortlisted candidates will be contacted.  

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