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Logistics & Procurement Advisor

Job Purpose
The Logistics & Procurement Advisor is responsible to work closely with the country teams to ensure delivery of logistics and procurement services in line with project needs, GOAL standards and regional context. They will have a key role in delivery of global policies and procedures in the region. As part of the global technical team, they will input to continued innovation and improvement in logistics and procurement services. The advisor will work closely with the Regional Director on cross cutting issues, planning and prioritisation of support.

This role has a surge support function and travel is required to various countries. The incoming candidate must have the ability to travel to country programmes and work in resource limited environments.

Duties and responsibilities
Procurement and Logistics

• Directly support and advise country procurement and logistics teams in planning and delivery of procurement and logistics services.
• Input to procurement and logistics strategy and plan development for country programmes and high value projects to ensure efficient and effective services in line with GOAL and donor requirements.
• Monitor country procurement and logistics service performance metrics, highlight areas of weakness and work with country teams to develop and deliver improvement plans.
• Advise the Systems Director on planning and resourcing of logistics and procurement services.
• Monitor logistics and procurement service costs and advise on areas of risk or need for review.
• Participate in workforce planning, job design, selection, and on-boarding of procurement and logistics staff.
• Provide regional procurement and logistics analysis and recommendations to the Regional Director.
• Work with country teams to develop climate smart operations strategies. Lead on identifying opportunities and delivering plans to reduce GOAL negative environmental impact.
• Liaise with HQ team and other departments for technical support and approvals.
• Provide technical mentorship and training to procurement staff, logistics staff and Systems Directors.
• Gap filling and surge support for new project start-up
• Work with regional director on regional approaches including plans for regional operations, staff development, secondments, and cross learning.
• Develop regional and global technical logistics and procurement materials as requested.

Training and Representation:
• Participate in regional and global technical forums as requested.
• Develop and deliver face to face, online and self-paced training materials.
• Provide training to country management teams on procurement and logistics services.
• Maintain personal development and learning to be up to date on sector best practices.

Emergency Preparedness and Response:

• Ensure all countries have procurement and logistics emergency preparedness and response plans in place.
• Work with the Regional Director on regional analysis, assessments and other advice on potential countries or areas of operation.
• Deploy to the field for emergency response in new country or existing country programme operations.
• Undertake other relevant tasks relating to GOAL activities as required.

Key Performance Objectives
• KPO 1 – country logistics and procurement reporting is up to date and used to inform management decisions.
• KPO 2 – timely feedback on reports and request for support from countries.
• KPO 3 – regional analysis of logistics and procurement service performance, costs and risks is in place and up to date.
• KPO 4 – mentorship and training plans in place and being delivered.

Behaviours
• The ability to plan, organise and implement projects in multi-cultural environments.
• Be logical and organised with a strong administrative and analytical ability.
• Capable of being flexible and multi-tasking in busy situations.
• Effective communication skills and experience with cross-functional collaboration.

Requirements (Person Specification)
Essential

• 5 years relevant work experience in logistics and/or procurement services management.
• Relevant experience working within a country programme context
• Strong technical knowledge on procurement and logistics services.
• Experience in developing service strategies based on customer needs.
• Familiarity with digital solutions and data analytics.
• Good communication skills and experience in working with multiple stakeholder groups
• Willingness and ability to travel to country programmes and work in resource limited environments.
• Willingness and ability to work remotely/virtually with colleagues and to be able to work from home.

Desirable
• Degree level education
• Experience in humanitarian emergency response
• Knowledge of another language, especially French or Spanish
• Experience in East Africa region – specifically Sudan, South Sudan, Uganda or Ethiopia.
• Experience in Latin America region – Honduras, Haiti, Columbia, Venezelula
• CIPS/CILH/CHL/Bioforce or equivalent qualification

How to apply

Interested applicants who meet the requirements should submit their applications by email with at least 3 reference contacts (current or former Line Manager) from the last three employers and daytime contact number to; recruitment@ug.goal.ie indicating the title of the job applied for in the subject line.

PLEASE DO NOT ATTACH CERTIFICATES.

Deadline: 27th June 2023

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