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PROCUREMENT ASSISTANT Job at Insurance Training College

JOB TITLE: Procurement Assistant
DIVISIONS: Deputy Principal’s Office
REPORTS TO: Procurement Officer
SUPERVISES: None
LOCATION: Head Office

SUBJECT DESCRIPTION
JOB PURPOSE
To provide support to the Procurement Officer in planning, reviewing, monitoring and reporting on procurement transactions. Guide and assist staff in preparing specifications and initiation of procurement requirements.

MAJOR DUTIES & RESPONSIBILITIES
1. To compile and compute all procurement requirements from line departments.
2. To handle suppliers’ correspondences about the procurement procedures and updates.
3. To liaise with suppliers and other stakeholders to ensure timely delivery of goods and services as per contract agreements.
4. To ensure timely payments to suppliers by liaising with the relevant departments.
5. To receive and register bids.
6. To attend to inquiries and notify bidders of the outcome of the bidding process.
7. To establish, maintain and update procurement filling system, records and supplier database.
8. To perform any other duties assigned by the Procurement Officer.

KEY PERFORMANCE INDICATORS
• Initiated procurements completed within agreed time frame
• User departments guided to draft specifications/TORs correctly
• User departments guided in initiating procurements
• Bids received, recorded, and opened in accordance with approved PPDA requirements.
• Evaluations of bids conducted in accordance with PPDA requirements
• Procurement requirements received, referenced and procurements files opened.

KEY COMPETENCIES REQUIRED
i. He/she should be creative and innovative.
ii. Ability to embrace change management.
iii. Computer literate with a strong knowledge MS Excel, Word and Power point
iv. He/she should be a person of high integrity.
v. Results Oriented.
vi. Effective communication skills.

QUALIFICATIONS AND EXPERIENCE
1. A Bachelors Degree in Procurement and Supply Chain Management.
2. Computer literacy is a must.
3. At least one (1) year work experience in a related field.
4. Good knowledge in PPDA Procurement regulations and procedures

Applications enclosing photocopies of Academic certificates, CVs and three professional referees should be sent/delivered to the address below not later that 30th June 2023, 4:00pm.

(The Principal, The Insurance Training College, Block A Victoria Office Park, Plot 6/9, Okot Close P. O. Box 4184, Kampala. Tel: +256 417 333 500, Email: hr@itc.ac.ug, Website: https://itc.ac.ug.)

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