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Procurement Officer Job at University Research Co., LLC (URC)

Hours:    Regular Full-time, 40 hours per week; Not Eligible overtime
Salary:    Commensurate with required experience and qualification
Reports to: Senior Procurement Officer                                          Grade:      Uganda – D
Location:  Kampala, Uganda
University Research Co., LLC (URC)
Guided by a strong vision of equitable and resilient systems that respond to people’s needs and emerging threats, URC helps countries and local actors to build, implement, and sustain science-driven, scalable solutions. Established in 1965, URC offers a range of technical expertise to empower governments, communities, and service providers toward strengthening their own health and social systems and improve service quality. We aim to expand access to and improve the quality of services, addressing maternal, newborn, child, and adolescent health; global health security and infectious diseases, including HIV/AIDS, TB, and malaria; reproductive health and family planning; nutrition and water, sanitation, and hygiene. In our interactions with each other and our clients, we stay true to our values for transformative change by focusing on:
  • Creativity: by unleashing our creativity, we enhance engagement and interaction to improve problem-solving.
  • Collaboration: not only our work towards the same vision and mission instill staff with a strong sense of purpose, but also enables us to complement each other’s skills and allocate work to maximize everyone’s strengths.
  • Accountability: we hold ourselves responsible for accomplishing goals, completing assignments, and making decisions.
  • Diversity, equity, and inclusion: we embrace the importance of a diverse, equitable, and inclusive environment, where our leadership and staff model behavior that enriches our organization, demonstrates respect for all people, and supports opportunities for all staff.
  • Transparency: we understand that when employees deeply trust one another and their leaders, they will be more engaged in their roles because they will not be worried about unfair treatment.
Overview:
URC is seeking an experienced Procurement Officer for the USAID Uganda Health Activity (UHA), a five-year program. The purpose of UHA is to support the Government of Uganda’s (GOU’s) efforts to increase the survival and well-being of vulnerable populations and improve overall health system resilience in seven priority regions. The program will strengthen the quality and availability of MNCH, FP/RH, nutrition, and facility-level WASH services as well as health systems at the regional-, district-, facility-, and community-levels.
Responsibilities:
The Procurement Officer will coordinate the procurement of supplies and equipment for supported health units and program activities. S/he will be responsible for ensuring the effective and efficient functioning of all procurement and disposal activities of the project.
Specific responsibilities include the following:
  • Oversee procurement processes, including review of purchase requisitions, request for quotations, supplier selection, negotiations, purchase and delivery forms, and coordination with the stock management officer.
  • Manage the pre-qualification process and conduct periodic vendor assessment visits to inform routine update of vendor database.
  • Develop Blanket Purchase Agreements (BPAs) for the procurement of routine supplies and services.
  • Management of leases, contracts and agreements for services and goods
  • Ensure URC and USAID procurement policies and procedures are adhered to.
  • Receive orders from program staff, ensuring the follow-up of the local purchases supplied, payments, and delivery confirmation.
  • Procurement of printing for training materials (stationary, manuals, handouts, etc.) and stationary for workshops, and other events.
  • Update and maintain the project procurement tracker, PO log, BPA tracker and commitment tracking.
  • Stay abreast of donor policies, procedures, rules, and regulations; compile and update applicable local policies; and train URC’s program and partner staff in these policies.
  • Follow up vendors for invoices, review invoice packages and in a timely manner submit them to Finance office for Payment.
  • Periodic reconciliation of vendor accounts to ensure project commitments don’t exceed contractual payment periods.
  • Follow up on orders with contracted vendors to ensure timely delivery of goods and services, cultivating vendor relationships and ensuing product availability for user departments. Monitor supplier performance and follow up on performance issues as needed.
  • Organise invoices and supportive documents for submission to Finance to ensure timely payments to vendors as necessary.
  • Maintain a comprehensive filing system for auditable records for all procurement documentations.
  • Perform other duties as assigned.
Knowledge, Skills, and Abilities 
  • Excellent writing, management, and organizational skills.
  • Ability to easily communicate in a clear and courteous manner with all colleagues and vendors necessary.
  • Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
  • Proven ability to set priorities, multi-task, and work collaboratively as well as independently.
  • Excellent interpersonal skills.
  • High level of integrity in executing procurement roles.
  • Excellent written and verbal English skills are required.
Qualifications:
Required Experience and Qualifications 
  • A Bachelor of Procurement and Logistics Management or Bachelor of commerce, Business Administration, or any other business-related field.
  • Chartered Institute of Procurement and Supply (CIPS) qualification is a plus.
  • 5 years of practical experience in the field of Procurement and Supply management with demonstrable knowledge of Public Procurement Laws of Uganda PPDA guidelines and regulations.
  • Thorough knowledge of USAID and its contractual, procurement and reporting requirements.
  • Advanced Computer skills including proficiency in Microsoft Office programs (Excel spreadsheets, word processing, power point, and electronic mail).
This job is open to candidates legally authorized to work in UgandaNo allowances have been budgeted for this position.
Only shortlisted candidates will be contacted.  

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