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Supply Chain Associate Job at fhi360

Job Summary:

Provides basic technical support and guidance to staff and partners in the region and in country offices. Drafts the technical portions of proposals and project design, based on the design and direction set by technical leadership. Implements and monitors technical strengthening initiatives. Develops adoption and/or training strategy, designs and conducts training or adoption activities for a specific technical area. Creates scientific or technical material in area of expertise. Evaluates programmatic effectiveness and provides technical assessment reports. Provides administrative support on core project operations (e.g., update manuals, assist with proposals, and budget tracking).

Purpose: Supply Chain Associate will work closely with the Medical Logistics Officers and Medicines Management Supervisors of Kampala Capital City Authority and the Faith-Based Medical Bureaus to implement the subnational supply chain basic medicines management package aimed at ensuring the availability of essential medicines and health supplies in Kampala.

Roles and Responsibilities

  • Coordinate and work with the Medicines Management Supervisors to implement the bi-monthly Reproductive Health Supervision, Performance, Assessment, and Recognition Strategy (SPARS) at priority health facilities.
  • Ensure verification and submission of the RH SPARS assessment findings in the Pharmaceutical Information Portal (PIP).
  • Operationalize the RH Alternative Distribution strategy for optimize access to RH commodities.
  • Using a CQI approach, conduct targeted onsite supply chain mentorships to improve stores and stock management.
  • Work closely with health facility teams to ensure accurate forecasting, quantification, reporting, and timely submission of RMNCAH and Nutrition commodity orders using the NMS+ Client Self-Service Portal and eLMIS.
  • In collaboration with the KCCA Medical Logistics Technical Officer, compile and share RMNCAH and Nutrition commodity order fulfillment rate analyses within 7 days of delivery of supplies by NMS or JMS.
  • Support KCCA health facilities to carry out data-driven procurement planning and procurement plan performance review.
  • Conduct weekly RMNCAH and Nutrition commodity stock status monitoring and institute corrective actions including redistribution to understocked health facilities.
  • Provide technical support for data-driven annual procurement planning for MCNH commodities to KCCA and supported health facilities.
  • Assist the KCCA supply chain and medicines stores teams in the planning, management, and monitoring of outgoing and inbound deliveries of vaccines and related commodities to KCCA’s and Division Vaccine stores and sites; and collecting and managing data on stocks available at these sites.
  • Ensure integration of supply chain into the city hall and division performance review meetings.
  • Perform any other duties assigned by the supervisor.

Requirements/ Qualifications

  • Bachelor of Pharmacy.
  • A minimum of 3 years of experience in providing pharmaceutical logistics technical support at the subnational level in public health programs in Uganda.
  • Experience working with district stakeholders in the implementation of donor-funded programs using a district-led programming approach.
  • Prior work experience in a USAID-funded program is an added advantage.
  • Experience in Logistics Management information systems (NMS+ and eLIMS) and the Pharmaceutical Information Portal including the SPARS reporting platforms.
  • Demonstrate good analytical and presentation skills with Microsoft office packages
  • Demonstrated ability to effectively communicate and collaborate with various
    stakeholders towards the achievement of common goals
  • Willingness to be flexible and adapt to changing priorities and deadlines


Typical Physical Demands:

  • Typical office environment.
  • Ability to spend long hours looking at computer screen and doing repetitive work on a keyboard.
  • Ability to sit and stand for extended periods of time.
  • Ability to lift/move up to 5 lbs.

Technology to be Used:

  • Personal Computer/Laptop, Microsoft applications (i.e., Office 365, SharePoint, Skype/Zoom/Teams), cell phone/mobile technology, and standard office equipment.

Travel Requirements:

  • 10% – 25%

Date Revised: 09/13/2021

This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.

FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.

Our values and commitments to safeguarding: FHI 360 is committed to preventing any type of abuse, exploitation and harassment in our work environments and programs, including sexual abuse, exploitation and harassment. FHI 360 takes steps to safeguard the welfare of everyone who engages with our organization and programs and requires that all personnel, including staff members and volunteers, share this commitment and sign our code of conduct. All offers of employment will be subject to appropriate screening checks, including reference, criminal record and terrorism finance checks. FHI 360 also participates in the Inter-Agency Misconduct Disclosure Scheme (MDS), facilitated by the Steering Committee for Humanitarian Response. In line with the MDS, we will request information from job applicants’ previous employers about any substantiated findings of sexual abuse, exploitation and/or harassment during the applicant’s tenure with previous employers. By applying, job applicants confirm their understanding of these recruitment procedures and consent to these screening checks.

FHI 360 will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws.

FHI 360 fosters the strength and health of its workforce through a competitive benefits package, professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.


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